Job Opportunities
Managing Director, Finance and Administration (COO - Full-time on-site)
This position is based at Gathering for Women's day center, in Monterey, CA, under the supervision of the Executive Director. The Managing Director implements the infrastructure and systems needed to support strategic objectives. The Managing Director is responsible for the oversight of finance and administrative systems including finance, accounting, information technology, physical infrastructure, and human resources. The Managing Director regularly exercises discretion and independent judgment concerning matters of significance to business operations in the performance of the job. The Managing Director regularly assists the Executive Director in performing the required duties of the Executive Director position. This position is expected to be visibly present on-site.
Major duties and responsibilities include, but are not limited to:
Finance and Budgeting
Operations/Physical Infrastructure
Human Resources
Direct Reports
Work Environment
Typical work schedule is spread over the course of a Monday through Friday workweek. Work schedule may vary. Occasional evenings, weekends, and holidays may be required. Office environment is working with a volunteers, staff, and guests who are primarily homeless women. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
The Managing Director will be required to stand, walk, stoop, and bend continually throughout the workday. Occasionally, you may be called on to lift up to 20 lbs.
Qualifications
Education and Experience
Bachelor’s degree in accounting, business or finance required with an MBA and/or CPA preferred. Must have at least five to ten years’ experience in a financial management position. Prior experience working with a non-profit and/or with vulnerable populations is strongly desired. A passion for the mission strongly preferred.
Background and Licensing
Must possess a valid California driver’s license, and auto insurance. Additionally, employment with GFW is subject to a background check (fingerprinting).
Salary: $75,000 – 80,000 DOE. This is an exempt position.
Major duties and responsibilities include, but are not limited to:
Finance and Budgeting
- Analyze and prepare monthly and year-end financial statements in an accurate and timely manner; oversee financial, project/program and grants accounting.
- Lead the annual audit/review and 990 process; liaise with external auditors, the Executive Director and Finance Committee.
- Coordinate with state, local, and federal agencies licensing, permits, and tax payments.
- Assist Executive Director in preparing the annual budget for Board approval.
- Monitor organizational cash flow and forecasting.
- Update and implement all necessary business policies and accounting practices.
- Maintain general ledger chart of accounts and prepare month-end account reconciliations.
- Oversee bank deposits and ensure that all revenues have been properly classified.
- Oversee the processing of accounts payable and vendor disbursements.
Operations/Physical Infrastructure
- Provide strong day to day leadership presence.
- Maintain and manage business accounting software.
- Liaise with outside contractors including IT, Legal, Communications and others.
- Liaise with building repair contractors as needed.
Human Resources
- Oversee compliance with personnel policies, laws and regulations.
- Oversee compensation and benefits, on-boarding and off-boarding.
- Oversee volunteer background checks and paperwork.
- Liaise with the Program Coordinator and Food Service Coordinator on volunteer schedules.
Direct Reports
- Bookkeeper
Work Environment
Typical work schedule is spread over the course of a Monday through Friday workweek. Work schedule may vary. Occasional evenings, weekends, and holidays may be required. Office environment is working with a volunteers, staff, and guests who are primarily homeless women. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
The Managing Director will be required to stand, walk, stoop, and bend continually throughout the workday. Occasionally, you may be called on to lift up to 20 lbs.
Qualifications
- Demonstrated success with the duties listed.
- Ability to prepare comprehensive financial reports, analyze data and strategize to meet organizational objectives.
- Excellent high-level administrative, clerical, and budget management/tracking/ monitoring skills.
- Ability to independently create, revise, and implement office procedures and filing processes.
- Excellent keyboard skills and fluency in MS Office (Word, Excel, PowerPoint), Gmail and QuickBooks.
- Exemplary customer service skills, and oral and written communication skills.
- Ability to partner and communicate with a variety of internal and external contacts.
- Excellent planning, organizational, time and project management skills.
- Strong reasoning, analytic thinking and problem solving skills and experience.
- Excellent attention to detail.
- Multi-tasking skills; flexibility.
- Ability to manage work assignments independently.
- Ability to maintain confidentiality.
- Ability to take initiative to accept new assignments and challenges.
- Experience working effectively in both independent and team situations.
- Willingness to jump in and perform tasks outside of official role.
Education and Experience
Bachelor’s degree in accounting, business or finance required with an MBA and/or CPA preferred. Must have at least five to ten years’ experience in a financial management position. Prior experience working with a non-profit and/or with vulnerable populations is strongly desired. A passion for the mission strongly preferred.
Background and Licensing
Must possess a valid California driver’s license, and auto insurance. Additionally, employment with GFW is subject to a background check (fingerprinting).
Salary: $75,000 – 80,000 DOE. This is an exempt position.